one-drive-automation

by davepoon

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SKILL.md About

---
name: one-drive-automation
description: Automate OneDrive file management, search, uploads, downloads, sharing, permissions, and folder operations via Rube MCP (Composio). Always search tools first for current schemas.
requires:
  mcp: [rube]
category: storage-docs
---

# OneDrive Automation via Rube MCP

Automate OneDrive operations including file upload/download, search, folder management, sharing links, permissions management, and drive browsing through Composio's OneDrive toolkit.

**Toolkit docs**: [composio.dev/toolkits/one_drive](https://composio.dev/toolkits/one_drive)

## Prerequisites

- Rube MCP must be connected (RUBE_SEARCH_TOOLS available)
- Active OneDrive connection via `RUBE_MANAGE_CONNECTIONS` with toolkit `one_drive`
- Always call `RUBE_SEARCH_TOOLS` first to get current tool schemas

## Setup

**Get Rube MCP**: Add `https://rube.app/mcp` as an MCP server in your client configuration. No API keys needed — just add the endpoint and it works.

1. Verify Rube MCP is available by confirming `RUBE_SEARCH_TOOLS` responds
2. Call `RUBE_MANAGE_CONNECTIONS` with toolkit `one_drive`
3. If connection is not ACTIVE, follow the returned auth link to complete Microsoft OAuth
4. Confirm connection status shows ACTIVE before running any workflows

## Core Workflows

### 1. Search and Browse Files

**When to use**: User wants to find files or browse folder contents in OneDrive

**Tool sequence**:
1. `ONE_DRIVE_GET_DRIVE` - Verify drive access and get drive details [Prerequisite]
2. `ONE_DRIVE_SEARCH_ITEMS` - Keyword search across filenames, metadata, and content [Required]
3. `ONE_DRIVE_ONEDRIVE_LIST_ITEMS` - List all items in the root of a drive [Optional]
4. `ONE_DRIVE_GET_ITEM` - Get detailed metadata for a specific item, expand children [Optional]
5. `ONE_DRIVE_ONEDRIVE_FIND_FILE` - Find a specific file by exact name in a folder [Optional]
6. `ONE_DRIVE_ONEDRIVE_FIND_FOLDER` - Find a specific folder by name [Optional]
7. `ONE_DRIVE_LIST_DRIVES` - List all accessible drives [Optional]

**Key parameters**:
- `q`: Search query (plain keywords only, NOT KQL syntax)
- `search_scope`: `"root"` (folder hierarchy) or `"drive"` (includes shared items)
- `top`: Max items per page (default 200)
- `skip_token`: Pagination token from `@odata.nextLink`
- `select`: Comma-separated fields to return (e.g., `"id,name,webUrl,size"`)
- `orderby`: Sort order (e.g., `"name asc"`, `"name desc"`)
- `item_id`: Item ID for `GET_ITEM`
- `expand_relations`: Array like `["children"]` or `["thumbnails"]` for `GET_ITEM`
- `user_id`: `"me"` (default) or specific user ID/email

**Pitfalls**:
- `ONE_DRIVE_SEARCH_ITEMS` does NOT support KQL operators (`folder:`, `file:`, `filetype:`, `path:`); these are treated as literal text
- Wildcard characters (`*`, `?`) are NOT supported and are auto-removed; use file extension keywords instead (e.g., `"pdf"` not `"*.pdf"`)
- `ONE_DRIVE_ONEDRIVE_LIST_ITEMS` returns only root-level contents; use recursive `ONE_DRIVE_GET_ITEM` with `expand_relations: ["children"]` for deeper levels
- Large folders paginate; always follow `skip_token` / `@odata.nextLink` until exhausted
- Some drive ID formats may return "ObjectHandle is Invalid" errors due to Microsoft Graph API limitations

### 2. Upload and Download Files

**When to use**: User wants to upload files to OneDrive or download files from it

**Tool sequence**:
1. `ONE_DRIVE_ONEDRIVE_FIND_FOLDER` - Locate the target folder [Prerequisite]
2. `ONE_DRIVE_ONEDRIVE_UPLOAD_FILE` - Upload a file to a specified folder [Required for upload]
3. `ONE_DRIVE_DOWNLOAD_FILE` - Download a file by item ID [Required for download]
4. `ONE_DRIVE_GET_ITEM` - Get file details before download [Optional]

**Key parameters**:
- `file`: FileUploadable object with `s3key`, `mimetype`, and `name` for uploads
- `folder`: Destination path (e.g., `"/Documents/Reports"`) or folder ID for uploads
- `item_id`: File's unique identifier for downloads
- `file_name`: Desired filename with extension for downloads
- `drive_id`: Specific drive ID (for SharePoint or OneDrive for Business)
- `user_id`: `"me"` (default) or specific user identifier

**Pitfalls**:
- Upload automatically renames on conflict (no overwrite option by default)
- Large files are automatically handled via chunking
- `drive_id` overrides `user_id` when both are provided
- Item IDs vary by platform: OneDrive for Business uses `01...` prefix, OneDrive Personal uses `HASH!NUMBER` format
- Item IDs are case-sensitive; use exactly as returned from API

### 3. Share Files and Manage Permissions

**When to use**: User wants to share files/folders or manage who has access

**Tool sequence**:
1. `ONE_DRIVE_ONEDRIVE_FIND_FILE` or `ONE_DRIVE_ONEDRIVE_FIND_FOLDER` - Locate the item [Prerequisite]
2. `ONE_DRIVE_GET_ITEM_PERMISSIONS` - Check current permissions [Prerequisite]
3. `ONE_DRIVE_INVITE_USER_TO_DRIVE_ITEM` - Grant access to specific users [Required]
4. `ONE_DRIVE_CREATE_LINK` - Create a shareable link [Optional]
5. `ONE_DRIVE_UPDATE_DRIVE_ITEM_METADATA` - Update item metadata [Optional]

**Key parameters**:
- `item_id`: The file or folder to share
- `recipients`: Array of objects with `email` or `object_id`
- `roles`: Array with `"read"` or `"write"`
- `send_invitation`: `true` to send notification email, `false` for silent permission grant
- `require_sign_in`: `true` to require authentication to access
- `message`: Custom message for invitation (max 2000 characters)
- `expiration_date_time`: ISO 8601 date for permission expiry
- `retain_inherited_permissions`: `true` (default) to keep existing inherited permissions

**Pitfalls**:
- Using wrong `item_id` with `INVITE_USER_TO_DRIVE_ITEM` changes permissions on unintended items; always verify first
- Write or higher roles are impactful; get explicit user confirmation before granting
- `GET_ITEM_PERMISSIONS` returns inherited and owner entries; do not assume response only reflects recent changes
- `permissions` cannot be expanded via `ONE_DRIVE_GET_ITEM`; use the separate permissions endpoint
- At least one of `require_sign_in` or `send_invitation` must be `true`

### 4. Manage Folders (Create, Move, Delete, Copy)

**When to use**: User wants to create, move, rename, delete, or copy files and folders

**Tool sequence**:
1. `ONE_DRIVE_ONEDRIVE_FIND_FOLDER` - Locate source and destination folders [Prerequisite]
2. `ONE_DRIVE_ONEDRIVE_CREATE_FOLDER` - Create a new folder [Required for create]
3. `ONE_DRIVE_MOVE_ITEM` - Move a file or folder to a new location [Required for move]
4. `ONE_DRIVE_COPY_ITEM` - Copy a file or folder (async operation) [Required for copy]
5. `ONE_DRIVE_DELETE_ITEM` - Move item to recycle bin [Required for delete]
6. `ONE_DRIVE_UPDATE_DRIVE_ITEM_METADATA` - Rename or update item properties [Optional]

**Key parameters**:
- `name`: Folder name for creation or new name for rename/copy
- `parent_folder`: Path (e.g., `"/Documents/Reports"`) or folder ID for creation
- `itemId`: Item to move
- `parentReference`: Object with `id` (destination folder ID) for moves: `{"id": "folder_id"}`
- `item_id`: Item to copy or delete
- `parent_reference`: Object with `id` and optional `driveId` for copy destination
- `@microsoft.graph.conflictBehavior`: `"fail"`, `"replace"`, or `"rename"` for copies
- `if_match`: ETag for optimistic concurrency on deletes

**Pitfalls**:
- `ONE_DRIVE_MOVE_ITEM` does NOT support cross-drive moves; use `ONE_DRIVE_COPY_ITEM` for cross-drive transfers
- `parentReference` for moves requires folder ID (not folder name); resolve with `ONEDRIVE_FIND_FOLDER` first
- `ONE_DRIVE_COPY_ITEM` is asynchronous; response provides a URL to monitor progress
- `ONE_DRIVE_DELETE_ITEM` moves to recycle bin, not permanent deletion
- Folder creation auto-renames on conflict (e.g., "New Folder" becomes "New Folder 1")
- Provide either `name` or `parent_reference` (or both) for `ONE_DRIVE_COPY_ITEM`

### 5. Track Changes and Drive Information

**When to use**: User wants to monitor changes or get drive/quota information

**Tool sequence**:
1. `ONE_DRIVE_GET_DRIVE` - Get drive properties and metadata [Required]
2. `ONE_DRIVE_GET_QUOTA` - Check storage quota (total, used, remaining) [Optional]
3. `ONE_DRIVE_LIST_SITE_DRIVE_ITEMS_DELTA` - Track changes in SharePoint site drives [Optional]
4. `ONE_DRIVE_GET_ITEM_VERSIONS` - Get version history of a file [Optional]

**Key parameters**:
- `drive_id`: Drive identifier (or `"me"` for personal drive)
- `site_id`: SharePoint site identifier for delta tracking
- `token`: Delta token (`"latest"` for current state, URL for next page, or timestamp)
- `item_id`: File ID for version history

**Pitfalls**:
- Delta queries are only available for SharePoint site drives via `ONE_DRIVE_LIST_SITE_DRIVE_ITEMS_DELTA`
- Token `"latest"` returns current delta token without items (useful as starting point)
- Deep or large drives can take several minutes to crawl; use batching and resume logic

## Common Patterns

### ID Resolution
- **User**: Use `"me"` for authenticated user or specific user email/GUID
- **Item ID from find**: Use `ONE_DRIVE_ONEDRIVE_FIND_FILE` or `ONE_DRIVE_ONEDRIVE_FIND_FOLDER` to get item IDs
- **Item ID from search**: Extract from `ONE_DRIVE_SEARCH_ITEMS` results
- **Drive ID**: Use `ONE_DRIVE_LIST_DRIVES` or `ONE_DRIVE_GET_DRIVE` to discover drives
- **Folder path to ID**: Use `ONE_DRIVE_ONEDRIVE_FIND_FOLDER` with path, then extract ID from response

ID formats vary by platform:
- OneDrive for Business/SharePoint: `01NKDM7HMOJTVYMDOSXFDK2QJDXCDI3WUK`
- OneDrive Personal: `D4648F06C91D9D3D!54927`

### Pagination
OneDrive uses token-based pagination:
- Follow `@odata.nextLink` or `skip_token` until no more pages
- Set `top` for page size (varies by endpoint)
- `ONE_DRIVE_ONEDRIVE_LIST_ITEMS` auto-handles pagination internally
- Aggressive parallel requests can trigger HTTP 429; honor `Retry-After` headers

### Path vs ID
Most OneDrive tools accept either paths or IDs:
- **Paths**: Start with `/` (e.g., `"/Documents/Reports"`)
- **IDs**: Use unique item identifiers from API responses
- **Item paths for permissions**: Use `:/path/to/item:/` format

## Known Pitfalls

### ID Formats
- Item IDs are case-sensitive and platform-specific
- Never use web URLs, sharing links, or manually constructed identifiers as item IDs
- Always use IDs exactly as returned from Microsoft Graph API

### Rate Limits
- Aggressive parallel `ONE_DRIVE_GET_ITEM` calls can trigger HTTP 429 Too Many Requests
- Honor `Retry-After` headers and implement throttling
- Deep drive crawls should use batching with delays

### Search Limitations
- No KQL support; use plain keywords only
- No wildcard characters; use extension keywords (e.g., `"pdf"` not `"*.pdf"`)
- No path-based filtering in search; use folder listing instead
- `q='*'` wildcard-only queries return HTTP 400 invalidRequest

### Parameter Quirks
- `drive_id` overrides `user_id` when both are provided
- `permissions` cannot be expanded via `GET_ITEM`; use dedicated permissions endpoint
- Move operations require folder IDs in `parentReference`, not folder names
- Copy operations are asynchronous; response provides monitoring URL

## Quick Reference

| Task | Tool Slug | Key Params |
|------|-----------|------------|
| Search files | `ONE_DRIVE_SEARCH_ITEMS` | `q`, `search_scope`, `top` |
| List root items | `ONE_DRIVE_ONEDRIVE_LIST_ITEMS` | `user_id`, `select`, `top` |
| Get item details | `ONE_DRIVE_GET_ITEM` | `item_id`, `expand_relations` |
| Find file by name | `ONE_DRIVE_ONEDRIVE_FIND_FILE` | `name`, `folder` |
| Find folder by name | `ONE_DRIVE_ONEDRIVE_FIND_FOLDER` | `name`, `folder` |
| Upload file | `ONE_DRIVE_ONEDRIVE_UPLOAD_FILE` | `file`, `folder` |
| Download file | `ONE_DRIVE_DOWNLOAD_FILE` | `item_id`, `file_name` |
| Create folder | `ONE_DRIVE_ONEDRIVE_CREATE_FOLDER` | `name`, `parent_folder` |
| Move item | `ONE_DRIVE_MOVE_ITEM` | `itemId`, `parentReference` |
| Copy item | `ONE_DRIVE_COPY_ITEM` | `item_id`, `parent_reference`, `name` |
| Delete item | `ONE_DRIVE_DELETE_ITEM` | `item_id` |
| Share with users | `ONE_DRIVE_INVITE_USER_TO_DRIVE_ITEM` | `item_id`, `recipients`, `roles` |
| Create share link | `ONE_DRIVE_CREATE_LINK` | `item_id`, link type |
| Get permissions | `ONE_DRIVE_GET_ITEM_PERMISSIONS` | `item_id` |
| Update metadata | `ONE_DRIVE_UPDATE_DRIVE_ITEM_METADATA` | `item_id`, fields |
| Get drive info | `ONE_DRIVE_GET_DRIVE` | `drive_id` |
| List drives | `ONE_DRIVE_LIST_DRIVES` | user/group/site scope |
| Get quota | `ONE_DRIVE_GET_QUOTA` | (none) |
| Track changes | `ONE_DRIVE_LIST_SITE_DRIVE_ITEMS_DELTA` | `site_id`, `token` |
| Version history | `ONE_DRIVE_GET_ITEM_VERSIONS` | `item_id` |