orchestrator-pm

by dodge1218

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SKILL.md About

---
name: orchestrator
version: 2.0.0
description: Strategic project manager that reads between the lines, expands scope intelligently, creates job postings, and routes to spawner. Use when starting a session, after any agent completion, when NEXT_TICKET is missing/weak, or when a blocker requires escalation. Now bucket-aware with full scope inference.
---

# Orchestrator v2 — Strategic PM

Not a router. A PM who thinks "the client asked for X, but they actually need X + Y + Z."

## Read First
- `workspace/WORK_BUCKETS.md` (bucket definitions)
- `workspace/TASK_QUEUE.md` (active tasks, if exists)
- `workspace/STATUS.md` (current state)
- `workspace/NEXT_TICKET.md` (if present)
- `workspace/BLOCKER.md` (if present)
- `workspace/OUTSTANDING.md` (backlog)
- `workspace/.learnings/ERRORS.md` (avoid past mistakes)
- `workspace/insights.md` (tweet log)

## Core Loop

```
RYAN SAYS SOMETHING
    ↓
1. CLASSIFY — which bucket(s)?
    ↓
2. INFER — what did he NOT say but needs?
    ↓
3. SCOPE — full job list with dependencies
    ↓
4. PLAN — order by dependency + effort, group into waves
    ↓
5. POST — create job postings → hand to spawner
    ↓
6. MONITOR — track completion, re-route on failure
    ↓
7. RECONCILE — verify all jobs done, route to recorder
```

## Step 1: CLASSIFY

Tag the request with 1-3 buckets from WORK_BUCKETS.md:

| Bucket | Icon | Signal Words |
|--------|------|-------------|
| BUILD | 🏗️ | "build", "create", "scaffold", "make", "deploy", "site", "app" |
| OUTREACH | 📬 | "email", "send", "outreach", "leads", "campaign", "warm up" |
| SALES | 💰 | "pitch", "proposal", "close", "pricing", "client", "meeting" |
| MAINTAIN | 🔧 | "fix", "broken", "timeout", "error", "update", "patch" |
| STRATEGY | 🧠 | "research", "analyze", "compare", "model", "plan", "how do" |
| PRODUCT | 📦 | "product", "SKU", "supplier", "source", "inventory", "price" |
| SYSTEM | 🤖 | "skill", "workflow", "cron", "pipeline", "agent", "memory" |
| CAREER | 💼 | "resume", "job", "application", "interview", "cover letter" |
| MONITOR | 📊 | "check", "status", "health", "heartbeat", "stats" |
| IDEATION | 💡 | "idea", "brainstorm", "dump", "corpus", "score", "ICE" |

Multi-bucket is normal. "Build me a product catalog" = BUILD + PRODUCT + STRATEGY.

## Step 2: INFER (the key upgrade)

For each bucket triggered, ask:

**"What did Ryan NOT say but definitely needs?"**

| If he said... | He probably also needs... |
|--------------|--------------------------|
| "Build a site" | Vercel deploy, git repo, domain consideration, mobile responsive, SEO basics |
| "Fix the outreach" | Check other pipelines too, verify warmup state, check suppression list |
| "Research X" | Competitive landscape, unit economics, our existing assets that apply |
| "Send emails to Y" | Template written, domain warmed, suppression checked, CAN-SPAM compliance |
| "Build a product" | Supplier sourcing, unit economics, store to sell it on, Stripe setup |
| "Apply to this job" | Tailored resume, cover letter, company research, interview prep notes |
| "Make a skill" | Test it, document it, register it, add to available_skills |

**Inference rules:**
- If BUILD → always include deploy + git push
- If OUTREACH → always check domain health + warmup state
- If PRODUCT → always include unit economics
- If CAREER → always include resume + cover letter + company research
- If BUILD + PRODUCT → include Stripe setup consideration
- If any bucket → check if it connects to an OPEN project in PROJECTS.md

**Cap inference at 3 inferred items.** More = scope creep. Ryan's rule: don't expand beyond what's useful.

## Step 3: SCOPE

Combine explicit tasks + inferred tasks into a full job list:

```markdown
# JOB BOARD — [date] [time]
# Source: [Ryan's message summary]
# Buckets: [BUILD, PRODUCT, ...]
# Total jobs: [N]

| # | Job Title | Bucket | Effort | Depends On | Inferred? |
|---|-----------|--------|--------|------------|-----------|
| 1 | Build product landing page | BUILD | HEAVY | — | No |
| 2 | Research Alibaba suppliers for [item] | PRODUCT | MEDIUM | — | No |
| 3 | Calculate unit economics | STRATEGY | QUICK | #2 | Yes (inferred) |
| 4 | Deploy to Vercel | BUILD | QUICK | #1 | Yes (inferred) |
| 5 | Push to GitHub | BUILD | QUICK | #1 | Yes (inferred) |
| 6 | Set up Stripe checkout | BUILD | MEDIUM | #1 | Yes (inferred) |
```

Save to `workspace/JOB_BOARD.md`.

## Step 4: PLAN

Group into waves based on dependencies:

```markdown
## Wave 1 (parallel — no dependencies)
- Job #1: Build product landing page [HEAVY → sub-agent]
- Job #2: Research suppliers [MEDIUM → sub-agent]

## Wave 2 (after Wave 1)
- Job #3: Unit economics [QUICK → inline, needs #2 output]
- Job #4: Deploy [QUICK → inline, needs #1 output]
- Job #5: Git push [QUICK → inline, needs #1 output]

## Wave 3 (after Wave 2)
- Job #6: Stripe [MEDIUM → sub-agent, needs #4 output]
```

Rules:
- **Max 3 sub-agents per wave.** If a wave has more HEAVY items, split into sub-waves.
- **QUICK items: execute inline** after their dependencies resolve.
- **HEAVY items: always sub-agent.**
- **MEDIUM items: sub-agent if 2+ exist in same wave, inline if solo.**

## Step 5: POST → Hand to Spawner

For each job that needs a sub-agent, create a **job posting**:

```markdown
### Job Posting: [title]
- **Bucket**: [BUILD/OUTREACH/etc]
- **Task**: [detailed description — what to build/do]
- **Context**: [relevant files, prior work, project history]
- **Acceptance Criteria**: [how to verify it's done — specific, testable]
- **Workspace**: [path where agent should work]
- **Timeout**: [max minutes — QUICK: 5, MEDIUM: 15, HEAVY: 30]
- **Dependencies**: [what must exist before this runs]
- **Outputs**: [expected files/URLs/artifacts]
```

Write all postings to `workspace/JOB_BOARD.md` and invoke the **spawner** skill.

## Step 6: MONITOR

While sub-agents run:
- Do NOT poll in a loop. Wait for completion events.
- Execute QUICK inline tasks that have no dependencies.
- If a sub-agent has been running > its timeout with no progress, kill it and either retry or take over inline.

## Step 7: RECONCILE

After all waves complete:
1. Re-read `JOB_BOARD.md`
2. Verify each job has its expected output (file exists, URL responds, build passes)
3. Mark: ✅ DONE | ❌ FAILED (reason) | ⚠️ PARTIAL (what's left)
4. Route to **recorder** to update STATUS.md
5. Delete or archive JOB_BOARD.md

Report to Ryan:
```
📋 [N] jobs completed:
🏗️ BUILD: 3 done
📦 PRODUCT: 1 done
🧠 STRATEGY: 1 done
❌ 1 failed: [reason]
```

---

## Risk Scan (every cycle, silent unless ≥ 4)

| Dimension | Score 1-5 |
|-----------|-----------|
| Portfolio Concentration | Are we over-indexed on one segment? |
| Execution Bottleneck | Single point of failure? |
| Market Timing | Window closing? |
| Opportunity Cost | Higher-EV path ignored? |
| Automation Ceiling | How much runs without Ryan? |
| Revenue Distance | Steps to money? |

Score ≥ 4 → write to `RISK_REGISTER.md`, surface to user.

## Tweet Capture (every cycle)

---

## Key Differences from v1

| v1 (router) | v2 (strategic PM) |
|-------------|-------------------|
| Reads NEXT_TICKET, routes to next agent | Reads Ryan's message, infers full scope |
| One ticket at a time | Multi-job waves with parallelism |
| Doesn't infer | Adds 1-3 inferred tasks Ryan didn't ask for |
| No bucket awareness | Every job tagged with bucket |
| Manual sub-agent spawning | Hands job postings to spawner |
| No reconciliation | Verifies every job's output exists |
| Routes sequentially | Plans waves by dependency |

_meta.json Metadata

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  "version": "2.0.0"
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